Riviera & Marté Bookkeeping Firm
Bookkeeping for
Property Management
Monthly reports, vendor tracking, clean records — handled for you, so you can focus on growth.
Tired of Bookkeeping Headaches?
Managing multiple properties or communities is already a full-time job — you shouldn’t also have to chase down receipts, track vendor payments, or worry about messy books.
At our firm, we specialize in bookkeeping for property managers, providing monthly reconciliation, clean reports, and real financial clarity.
We work behind the scenes, so you can focus on what matters most — scaling your business, keeping your clients happy, and reclaiming your time.
Whether you’re using QuickBooks, Buildium, or spreadsheets, we meet you where you are — and help you clean things up fast.
Our process is simple: we categorize every transaction, track rent and expenses by property, and deliver clear financial reports you can actually understand.
Want more than just number-crunching? We offer custom reporting and optional review calls to help you make smarter financial decisions every single month.
Tired of spending hours reconciling spreadsheets or fixing your PM software’s reports?
We specialize in bookkeeping for property managers — keeping your rent rolls, maintenance costs, and owner statements clean and compliant.
Whether you manage a few rentals or multiple community associations, we help you stay organized, tax-ready, and fully in control of your financials.
With our monthly service, you’ll stop dreading reports and start making smarter business decisions, backed by clear and accurate numbers.
Outsource your bookkeeping to a team that understands property management.
We work directly with your systems — AppFolio, Buildium, spreadsheets, or QuickBooks — to make sure everything is recorded, reconciled, and ready on time.
- Monthly reconciliation for bank accounts
- Track rent, repairs, and management fees by property
- Clean financials for tax filing, owners, or audits
Accurate Monthly Reports
Get professional, easy-to-read financial reports each month — customized for your properties, owners, or board.
Organized, Audit-Ready Books
We keep your accounts clean, categorized, and reconciled — ready for tax time, audits, or owner reviews at any time.
Our Approach to Stress-Free Property Management Bookkeeping
We combine deep property management knowledge with accurate bookkeeping practices — so you don’t have to train someone from scratch. Whether you manage rentals, commercial units, or community associations, we adapt to your systems and needs.
Bookkeeping That Keeps You Profitable, Not Just Compliant.
Our bookkeeping service is designed specifically for property managers — from individual landlords to full-scale associations. We handle the numbers so you can handle the business.
We give you clean books, detailed reports, and peace of mind — so you can focus on managing your properties, not fixing errors.
Our 4-Step System for Stress-Free Property Management Bookkeeping
Here’s how we take your books from messy or manual to streamlined, automated, and audit-ready — no matter which platform you use. From your first onboarding call to your first report, we’ve got you covered.
PART I: ONBOARDING YOUR BUSINESS
- System & account access setup
- Data review & clean-up
- Establishing monthly workflows
PART II: CLEANING YOUR BOOKS
- Reconciliation of past months
- Categorization of income/expenses
- Chart of accounts review
PART III: MONTHLY SERVICE BEGINS
- Recurring reconciliations
- Financial report delivery
- Open communication for updates
PART IV: SUPPORT & OPTIMIZATION
- Year-end closeout & prep for tax
- Owner statement assistance
- Ongoing support and strategy
Bookkeeping Built for Property Managers
Our mission is to simplify financial management for landlords, commercial managers, and HOAs. You manage properties — we’ll handle the numbers.
“It’s such a relief not having to worry about reconciling accounts or preparing reports for owners. This service gave me back time and control.”
300+ Units Under Management
We've helped managers organize and scale across residential, commercial, and community properties.
10 years of experience
With international experience, our team understands both accounting and the property management industry — and speaks your language.
Tailored for Your Type of Portfolio
Whether you're managing apartments, offices, or associations, we know how to get the job done.
Why Property Managers Choose Us
We provide specialized bookkeeping for property managers, with a focus on accuracy, clarity, and reliable monthly reports — so you can spend less time on spreadsheets and more time running your properties.
Tailored Expertise: Bookkeeping designed specifically for property management companies and associations.
Software Friendly: Compatible with QuickBooks, Buildium, AppFolio, and more — we adapt to your systems.
Reliable Reporting: Receive clear, audit-ready monthly financial reports on time, every time.
Comprehensive Support: From bank reconciliations to owner statements, we handle it all so you don’t have to.
Transparent Pricing: No surprises — straightforward pricing designed for your portfolio size.
Dedicated Team: Professional, responsive service with deep knowledge of the property management industry.
What Our Clients Are Saying
Daniel Toffoli
What It's Like to Be a Member (From Current Clients)
Don’t just take our word for it. Here’s what property managers like you have to say about working with us — the clarity, the support, and the relief of knowing their finances are in good hands.
Marlene Marcolino
Community Association Manager
"Before working with their team, our board was constantly dealing with messy reports and missing financials. Now, everything is accurate, reconciled, and delivered like clockwork. It’s made our meetings smoother and our residents more confident. Total game-changer."
Amanda Melo
Residential Rental Property Manager
"I used to spend hours every month just trying to figure out what went where. Now I get clean reports, clear cash flow, and help when I need it — no stress, no guesswork. They feel more like partners than vendors."
Isabel Castro
Commercial Property Manager
"Our investors expect detailed financials and full transparency, and that used to be a pain to deliver. Since working with Riviera & Marté, our reporting is not only accurate but presentation-ready. They understand the commercial property management and it shows."
This Service Is For You If…
- You’re tired of chasing your tail every month just to close out reports, trust accounts, or 1099s.
- You want an expert who actually understands property management accounting, not just generic bookkeeping.
- You’re spending too much time on bookkeeping tasks.
This program is NOT
for you if…
- You’re looking for someone to do your personal budgeting or sort out your side hustle finances.
- You don’t value compliance, reconciliations, or accurate financial reporting — we do, and so do your owners and associations.
- You’re managing a couple of rentals and think Excel and Venmo still “get the job done".
+ Free bonus
Free Property Management Chart of Accounts Template
How Much Does Bookkeeping for Property Managers Cost?
We offer flat monthly pricing based on your property type and volume — with no hidden fees and no hourly billing. With us, you can count on having:
- Flat, predictable pricing — no hourly rates or surprise add-ons.
- Better value than the national average — with service tailored to property managers.
- Priced to scale — whether you manage 10 doors or 300, our plans grow with you.
Choose the plan that fits your business best
No property managers operate the same — and that’s exactly why our packages are flexible. Whether you manage residential rentals, commercial properties, or associations, our bookkeeping solutions are built to save you time and give you clarity.
Residential & Commercial Bookkeeping
Ideal for: Property managers and real estate investors handling rental or commercial properties (no HOAs or associations).
- Monthly reconciliation for 2 bank accounts per property
- Accounts payable and receivable tracking
- Owner statements and distributions
- Tenant/owner ledger reconciliation
- 1099 preparation (up to 5 vendors)
- Security deposit reconciliation and reporting
- CAM reconciliations (up to 5 entries/month)
- Asset tracking (appliances, equipment, etc.)
- Monthly financial reports (basic + budget vs. actual for commercial)
- And more, book a call to get a tailored proposal
Community Association Bookkeeping
Ideal for: Property managers of HOAs, COOPs, and condominium associations.
- Monthly reconciliation for 2 bank accounts per property
- Full AP/AR management (dues, vendors, utilities)
- Detailed owner ledger management
- Reserve fund tracking and reports
- Monthly financial reports (P&L, GL, balance sheet, budget vs. actual, aged receivables/payables)
- Delinquency tracking and automated late notices
- Annual budget preparation
- Audit report preparation and year-end financials
- And more, book a call to get a tailored proposal
Have a mixed portfolio? We can build a custom plan that combines both — just book a free call and let’s talk.
Popular Questions
We’ve answered the most common questions property managers ask before getting started — so you can move forward with clarity and confidence.
What types of properties do you work with?
We specialize in bookkeeping for HOAs, COOPs, condominium associations, rental portfolios, and commercial properties.
Whether you’re a self-managing owner or a full-scale property management company, we tailor our support to your setup.
Do you replace my CPA?
We’re not a CPA firm and don’t file taxes ourselves, but we’ve partnered with trusted CPA professionals who can handle that side of things for you. This way, you don’t have to search for extra services — we keep your books organized and work seamlessly with your CPA partner to ensure smooth, accurate tax filings.
Do I need to switch accounting software to work with you?
Not at all. We work inside your current platform — AppFolio, Buildium, Rent Manager, QuickBooks, and others. No need to migrate or learn anything new.
Can you help with trust account reconciliation and 1099s?
Absolutely. We handle monthly trust account reconciliations, 1099 tracking, owner statements, and all the tasks that keep you compliant and your reports accurate.
How do we communicate?
You’ll have a dedicated point of contact and clear communication channels — email, Zoom, or whatever works best for you. We operate like an extension of your team.
Is there a contract or long-term commitment?
We offer monthly service plans with no long-term contract. If you love working with us, we keep going. If you ever need to pause, we make it simple.
How long does onboarding take?
Most clients are fully onboarded in 1–2 weeks. We guide you every step of the way and handle the heavy lifting — no stress, no confusion.
Can you clean up my past bookkeeping mess?
Yes! We offer one-time historical cleanup services. Whether it’s a few months or a few years behind, we’ll bring your books back into shape.
How do I get started?
Book a free discovery call. We’ll review your current setup, identify pain points, and create a custom bookkeeping plan that fits your portfolio.